top of page

SJC Photo (11)_edited_edited.jpg

OFFICE OF THE REGISTRAR

The Office of the Registrar plays a vital role in supporting student success by managing key academic services. These include student enrollment, course registration, and maintaining academic records and transcripts. The office also provides essential support to faculty and administrative departments, regularly compiling enrollment statistics for institutional use. Additionally, the office handles data requests from external agencies, ensuring accurate and timely reporting.

Office Location: 2nd Floor, Dieckman Hall

Office Hours: Monday to Thursday - 8:00 AM to 5:00 PM

Friday - 8:00 AM to 4:00 PM

Meet the Team

VALDEZ, DELSIE.jpg

Mrs. Odilia Pech

Ms. Delsie Valdez

Registrar

registrar@sjc.edu.bz

Associate Registrar

associateregistrar@sjc.edu.bz

Core Functions

Student Records

The office is dedicated to maintaining accurate and up-to-date student records, including grades, class schedules, and contact information. We also manage registration holds and track remaining degree requirements to support students on their academic journey.

Enrollment

The office oversees the preparation of college catalogs and class schedules, assisting students with course registration and scheduling. Additionally, the office provides enrollment verification to student loan lenders for deferment purposes.

Academic Records

The office manages academic records and credentials, including transcripts and diplomas. The office also evaluates academic records and ensures timely grade verification with professors.

Graduation

The office oversees the graduation process, including auditing student records, clearing candidates for graduation, and calculating academic honors.

Our Services

Directed Study

IMPORTANT: Permission for an independent study course must be granted by the Dean in consultation with the Associate Dean for Academic Affairs and Registrar. Permission to take a course independently must be granted before approaching a faculty member

Transfer of Courses

IMPORTANT: This form is to be used for approval of any courses that a regularly-enrolled student or student on leave wishes to take at another college/university. The form should be filled out before a course is taken. Otherwise, the student risks the possibility of future difficulties with meeting program requirements.

Drop/Add Form

Students can add or drop a course during add/drop week at the beginning of each semester.

Enrollment Verification

Application for verification of attendance.

Audit Switch

This form is to be filled by students who want to switch from audited to credit courses.

Program Change

IMPORTANT: Deadline: one (1) week prior to registration dates scheduled for the semester in which a student plans to change.

Degree Completion

IMPORTANT:

Deadline to submit application for completion in May-last Friday in October.
Deadline to submit application for completion in Summer-December-last Friday in March.

Degree Replacement

IMPORTANT:

The name on your replacement diploma will appear as it does on your student record. The diplomas will not be an exact replica of the original as it is printed in the current style and bearing the signatures of the current administrators.

Transcripts

Requests cannot be processed if there is a financial/library/bookstore hold due to an outstanding balance/book on your account. Please contact the finance office/library/bookstore before submitting the request to resolve any outstanding balances.

Parchment services are available as part of our transcript services. See tutorials on our webpage.

Transcript Fees

SJC Transcript Pricing Table.png

Find out more on payment methods for all services at the Finance Office.

Transcript Application Form

Application form must be filled and emailed to the registrar along with proof of payment.

Directed Study

IMPORTANT: Permission for an independent study course must be granted by the Dean in consultation with the Associate Dean for Academic Affairs and Registrar. Permission to take a course independently must be granted before approaching a faculty member

Transfer of Courses

IMPORTANT: This form is to be used for approval of any courses that a regularly-enrolled student or student on leave wishes to take at another college/university. The form should be filled out before a course is taken. Otherwise, the student risks the possibility of future difficulties with meeting program requirements.

Drop/Add Form

Students can add or drop a course during add/drop week at the beginning of each semester.

Enrollment Verification

Application for verification of attendance.

Audit Switch

This form is to be filled by students who want to switch from audited to credit courses.

Program Change

IMPORTANT: Deadline: one (1) week prior to registration dates scheduled for the semester in which a student plans to change.

Degree Completion

IMPORTANT:

Deadline to submit application for completion in May-last Friday in October.
Deadline to submit application for completion in Summer-December-last Friday in March.

Degree Replacement

IMPORTANT:

The name on your replacement diploma will appear as it does on your student record. The diplomas will not be an exact replica of the original as it is printed in the current style and bearing the signatures of the current administrators.

Transcripts

Requests cannot be processed if there is a financial/library/bookstore hold due to an outstanding balance/book on your account. Please contact the finance office/library/bookstore before submitting the request to resolve any outstanding balances.

Parchment services are available as part of our transcript services. See tutorials on our webpage.

Transcript Fees

SJC Transcript Pricing Table.png

Find out more on payment methods for all services at the Finance Office.

Transcript Application Form

Application form must be filled and emailed to the registrar along with proof of payment.

Diploma Replacement

IMPORTANT:

The name on your replacement diploma will appear as it does on your student record. The diplomas will not be an exact replica of the original as it is printed in the current style and bearing the signatures of the current administrators. Only ONE diploma replacement will be provided at the time of application.

Enrollment Verification

Application for verification of attendance.

Transcripts

Requests cannot be processed if there is a financial/library/bookstore hold due to an outstanding balance/book on your account. Please contact the finance office/library/bookstore before submitting the request to resolve any outstanding balances.

Parchment services are available as part of our transcript services. See tutorials on our webpage.

Transcript Fees

SJC Transcript Pricing Table.png

Find out more on payment methods for all services at the Finance Office.

Transcript Application Form

Application form must be filled and emailed to the registrar along with proof of payment.

Diploma Replacement

IMPORTANT:

The name on your replacement diploma will appear as it does on your student record. The diplomas will not be an exact replica of the original as it is printed in the current style and bearing the signatures of the current administrators. Only ONE diploma replacement will be provided at the time of application.

Enrollment Verification

Application for verification of attendance.

Transcripts

Requests cannot be processed if there is a financial/library/bookstore hold due to an outstanding balance/book on your account. Please contact the finance office/library/bookstore before submitting the request to resolve any outstanding balances.

Parchment services are available as part of our transcript services. See tutorials on our webpage.

Transcript Fees

SJC Transcript Pricing Table.png

Find out more on payment methods for all services at the Finance Office.

Transcript Application Form

Application form must be filled and emailed to the registrar along with proof of payment.

SJC & Parchment Flyer 2024.png

SJC & Parchment Flyer 2024.png

SJC Parchment Link

bottom of page